EHR Platform Migration Provides Accurate, Accelerated, Economic Results

Our exclusive focus in healthcare enables us to immediately provide hospitals, health systems and our partners with established experience, precise action and solid results. EHR migration conversions require this proven background to stay on schedule, remain within budget and deliver the clinical, financial and technical value needed which includes legacy system decommissioning. Since 1985, Boston Software Systems has successfully facilitated efficient and secure automated transfer of EHR / EMR data in thousands of hospital and health system platform migration conversions.

Our experience and technology enable hospitals and health systems to be completely satisfied with their EHR migration initiatives.  Based on our precise understanding of medical records, data structure and the strategic application of RPA, we successfully transfer complete patient records and other information into new EHR systems.  Healthcare provider organizations do not have to settle for only the base essential data from the incumbent EHR platform, which provides medical professionals and other stakeholders with the bare minimum to work with.  Our customers benefit from us accurately and quickly moving tens-of-thousands of patient records encompassing multiple data fields into their new EHR environment, optimizing care and reducing data burden on medical professionals and administrative staff.

Ongoing industry changes drive healthcare provider organizations to undergo EHR migrations:

  • Competition Between EHR / EMR Platform Companies
  • Data Integration Initiatives / Silo Reduction
  • Organizational Consolidation, Hospital / Health System Mergers And Acquisitions
  • New Standards, Regulatory Requirements
  • Software / Hardware Upgrades; Replacement Of Obsolete Healthcare Information Systems

Our automation software and platform migration experience is unparalleled in the healthcare industry; it spans an array of successful EHR / EMR / CCD migration projects:

Once an EHR conversion / migration is finished, our automation service finishes the process with quick and complete legacy system decommissioning.

Click here to learn more about Boston WorkStation, a resource to accelerate and economize your platform migration initiatives

Active Data Quality (ADQ) for EHR Migrations

Active Data Quality (ADQ) is a service provided by Boston Software Systems to accelerate and enhance EHR migration.  ADQ enables hospitals, health systems, large healthcare provider organizations and our partners to smoothly execute the simplest to the most complex EHR migration initiatives.  Boston Software Systems proficiently transfers the data, which cannot be reliably moved via an interface (perhaps because an EHR vendor is not able to do it or it’s mistakenly thought to be too costly).

A less than optimal, incomplete transfer of data creates ongoing issues. Clinicians need the most complete picture of the patient’s history and associated data -- without the burden of reconciliation placed on them, which reduces productivity and volume of patients seen while driving up costs. Health systems contract with Boston Software Systems for ADQ service to standardize their migration process, support the clinical staff’s requirements, remove patient safety risk and assertively meet future data availability needs.

The ADQ Process:

A Boston Software Systems ADQ team facilitates:

  • Assessment of data conversion needs
  • Statement of Work (SOWs) is provided for each conversion
  • Logic / reporting needs repeatedly tested and reviewed
  • Data repeatedly run in test environment to assure 100% accuracy
  • Migration to production EHR transition
  • Output reports providing progress monitoring
  • New EHR platform going live

Click here to access more information about the ADQ process

Platform migrations encompass these and other ambulatory or in-patient data sets:

  • Active problems
  • Allergies
  • Future appointments
  • Health Maintenance Information, examples:
    • Colonoscopy
    • Depression screening
    • Diabetic foot exam
    • Fall risk screening
    • Retinal eye exam
  • Historical MEDs
  • Historical patient data
  • Immunizations
  • Insurance information
  • Medical / surgical history
  • Preferred pharmacy providers
  • Surgical history
  • Vitals
  • Extended demographics
  • Registrations

Our scripting science empowers customers to accurately, quickly deploy intelligent automation:

  • Plan, Organize, Transfer Complex Data Workflows Via Automated Process Based On A Timeline
  • Accelerate Realization Of New Technical Capabilities, Improved Performance, Reduced Risk
  • Extract, Validate, Scrub Data For Migration
  • Generate Exception Reports Profiling Data Needing Further Review
  • Retire Legacy Systems To Lower Costs, Improve HIPAA / PHI Security
  • Establish a user friendly archive if required
  • Keep Project Within Budget And On Schedule

Often overlooked and under-prioritized, platform decommissioning is a strategic element in gaining maximum value from migration initiatives.

A well-orchestrated decommissioning of legacy platforms accomplishes several goals, which contribute to optimum efficiency and economy moving forward:

  • Fully commits organization to new, updated platform
  • Enhances organizational productivity as clinicians, administration, IT and operations no longer toggle between sources of data
  • Reduces cost and complexity for IT as one less system needs to be maintained
  • Improves privacy / security with updated technology and removal of excess data access points
  • Simplifies change, growth and upgrades moving forward as one less system needs to be accounted for in future technology initiatives

Boston Software Systems understands legacy platform decommissioning and strategically collaborates with customers to establish a plan and deploying it so key considerations are accounted for:

  • Profiling what remaining data needs to be preserved / archived and where it will reside
  • Determining the step-by-step processes to be executed from start to finish in each phase of the decommissioning process
  • Facilitating necessary data transfers and supporting actions leading to shutdown
  • Applying solid validation / reporting aligned with clinical, administrative, technical and quality standards to confirm remaining data has been accurately accounted for and de-commissioning is 100% complete
  • Achieving cost reduction and complexity elimination by thoroughly executing the EHR migration and legacy system decommissioning exercise

No other RPA company has the experience and understanding Boston Software Systems has in fully executing EHR migration exercises in Allscripts, athenaHealth, Cerner, ECW, Epic, GE, HPF / McKesson, Meditech, NextGen, Siemens as well as other EHR platform environments.  This includes niche focus EHR systems used in physician practices, ambulatory care, outpatient surgery, infusion centers / specialty pharmacy.

Learn more about Boston Software Systems and how to succeed with EHR platform migration conversions: